Bookeasy Help Manual

Specials

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Specials

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**This function is only available for Operators with at least one room using Seasonal Rates.  It does not apply to Daily Rates rooms**

 

Operators can create Specials that are calculated automatically when a booking is made.  The specials can be applied to all bookings or only bookings made for a specific time of year.

 

Operators can also specify how many nights the booking must be, in order to qualify for the Special and whether the Special rate will apply to all nights after that or be calculated in blocks.

 

Only commissionable specials must be entered on the website

 

1.Click on ‘Specials’ to open the ‘Availability Range Block Out or Unblock’ page.

2.Use the table shown below for a description of what you will need to enter into each field.

3.Click ‘Save’ to save your changes.

 

Specials are at the top of the discount hierarchy - they can override a Weekly Discount and a Last Minute Discount. For example if a customer chooses 4 nights, the system will find the closest Special to that, so if there is a 3 night Special, this is what it will use. A Weekly Discount will be used if there is no 7 nights or greater special in the system. Last Minute discount will be brought in if the booking is for the next 14 days and no Special or Weekly Discount has been found. ONLY 100% bookable product will be displayed on the Last Minute page of the Booking Centre site.

 

Specials

 

Special Name

Enter the name you wish to use for the special. You must enter a name.

No Nights

Enter the minimum number of nights the guest must stay in order to qualify for the special. You have the option of applying the special to in block of the minimum nights stay or for the minimum stay and every night after.

Or More

Tick this box if the special will be applied to the minimum nights stay and every night consecutive night afterwards. Otherwise you can leave the box un-ticked and the special will be applied in blocks of the minimum nights stay.

Discount %

Enter the percentage discount of the special. You will not need to enter the percentage sign. If the special is a value add special you can leave this field blank or enter 0.

Weeknights only

Tick this box if the special is only available on Sundays, Mondays, Tuesdays, Wednesdays and Thursdays. Otherwise leave it blank.  The percentage discount will be applied to week nights only. However if the minimum number of nights required, falls over a weekend, then the customer will still be able to make the booking but the normal nightly rate will apply for the weekend nights.

My Hot Deal

This will only be used if you are linked to a Bookeasy Visitor Centre that has included you in a Hot Deals Campaign.

Tick the box to have the special included in the Hot Deals campaign. Otherwise leave the box blank. Ticking the box when you have not been included in a Hot Deals campaign will have no effect.

Special Always Available

Tick this box if the special is valid for any time of the year. Otherwise leave the box blank. If you have ticked this box DO NOT enter a date range in the fields below.

Start Date

If the special is only valid for a certain period enter the Start date here. You must enter the date in the following format DD/MM/YYYY. If you have entered a Start date/End date DO NOT tick the Special Always Available box.

End Date

If the special is only valid for a certain period enter the End date here.

You must enter the date in the following format DD/MM/YYYY. If you have entered a Start date/End date DO NOT tick the Special Always Available box.

Applies to Room/Unit

Select the room that the special is valid for from the drop down menu. If the special applies to all of your rooms select ALL.

Specials, Weekly Discounts and Last Minute

Specials are at the top of the discount hierarchy - they can override a Weekly Discount and a Last Minute Discount. For example, if a customer chooses 4 nights it will find the closest Special to that, so if there is a 3 night Special, this is what it will use.  A Weekly Discount will be used if there is no 7 nights or greater special in the system. Last Minute discount will be brought in if the booking is for the next 14 days and no Special or Weekly Discount has been found. ONLY 100% bookable product will be displayed on the Last Minute page of the Visitor Centre site.

Use the table below as a guide to enter any specials. Press SAVE at the bottom of the screen to record your changes.

Special Name

A short description of the special offered.

No. of Nights

Enter a number of nights that must be booked to receive the special.

Or More

Tick this box if the special applies to additional nights.

Discount

Enter discount percentage in numbers only i.e. 10 (10% off). To calculate the discount offered: Take the discounted rate and divide by the non-discounted rate, then - 1 and x 100. This will give you a negative number but treat it is a positive.

Week Nights only

Tick this box if the special applies to week nights only

My Hot Deal

Tick this box if this is also your hot deal

Special Always Available

If this special is available every day of the year, tick this box and DO NOT enter start and end date.

Start Date

dd/mm/yyyy (inclusive).

End Date

dd/mm/yyyy (inclusive).

Applies to Room / Unit

Select which room this special applies to.

Special

Detailed description of the special