Bookeasy Help Manual

Update Other Details

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Update Other Details

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Operator Search>Update Other Details

Operator ID  

This is the Bookeasy ID for this operator

Delete

Click this if you want to remove this operator from your system.  They will still remain in the main Bookeasy database

Business Name

The name of the operators business

Current Operator

If this box is ticked, the operator's details WILL display on the website and is a current operator

Membership Level

You can allocate a pre-set Membership Level to your operator.  For more help on this, please refer to the Membership Levels folder under the Administration section of the Online Help left menu.

Internal Rating

You can allocate a pre-set Internal Rating for your operators.  Please note, this will not appear on the website

Certficate No.

You can enter relevant details relating to this operators membership

Date Joined

"                                "                                     "

Insurance Date

"                                "                                     "

Date Paid

"                                "                                     "

Date Paid To

"                                "                                     "

Date Cancelled

"                                "                                     "

Brochure Number

If you wish to place an order of brochures with an operator, please enter the number of brochures you require in this box.

Request New Brochure?

If you tick this box and click Save at the bottom of the screen, this will automatically send the email below  to the operator asking for however many brochures you requested in the Brochure Number box.

Has Hot Deal?

If ticked, the operator will be able to enter their HOT DEAL in the Member Console which will show on the website.

Has Banner Ad

If ticked, the operator will have a banner ad on the website.

Has Banner Ad A

If you wish for your site to have the Banner Add module, please contact Bookeasy Support (08) 9757 3833 for assistance.  Once set up, banner ads can then hyperlink to external websites or pages within your website

Has Banner Ad B

"

Gold Medal

If ticked, all bookings are instantly confirmed although not bookings to arrive today

Confirmed Today

If ticked, bookings will be instantly confirmed for "today" bookings as well

Managed By Email

If an email address is entered here, all automatic emails will be cc'd to this address.  If the box is ticked, then automatic emails will only be sent to this address.  A handy function for management of holiday homes.

Request SMS

If you are signed up to this feature, an SMS will be sent to the operator when bookings are made.  For more information, please contact Bookeasy Support (08) 9757 3833.

Commission Percentage

Here is where you enter the commission (as a percentage) that you wish to charge this operator for all bookings.  You do not need to enter the % sign.

Map Reference

If your system has been set up for map referencing, this is where you enter the map reference for your operators business.  For more information, please contact Bookeasy Support (08) 9757 3833.

Turn off operator details on emails

By selecting this option the operator e-mail address, phone number, fax number and mobile number will be removed from automatically generated emails. Only the property address will be displayed.

Turn off MU emails sent to operator

By selecting this option the operator will not receive Reservation Confirmation Request emails

Turn off MC emails sent to operator

By selecting this option the operator will not receive Operator Cancelled emails

Display customer itinerary as receipt

To have the wording on customer itineraries display as 'Tax Invoice' leave this box un-ticked.

To have the wording on customer itineraries display as 'Receipt' tick the box.

 

 

The following email will be sent to the operator when a new brochure request is made:

 

Dear Member,

Can you please forward XX new brochures to us, our stock is currently low or depleted.

Your prompt attention is appreciated.

For enquiries please contact us. Boomtown Visitor Centre welcome@boomtown.com 08 9757 0100.

Thank you.

 

Automatic Emails

You have more control over the automatic emails that are sent.

 

Turn off operator details on emails: By selecting this option the operator e-mail address, phone number, fax number and mobile number will be removed from automatically generated emails.  Only the property address will be displayed.  However if the total amount paid is $0 the details will be sent.

 

Turn off MU emails sent to operator:  By selecting this option the operator will not receive Reservation Confirmation Request emails.

 

Turn off MC emails sent to operator: By selecting this option the operator will not receive Operator Cancelled emails