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Link Availability Between Rate Packages

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Link Availability Between Rate Packages

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Link Availability Between Rate Packages

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Accommodation Operators are able to link the availability of two or more rooms / rate packages by use of the Link Availability option when adding or editing a room.

 

When setting up a link, an operator can select and specify whether that link will:

 

reduce the availability of the linked room/s by a quantity of just one (e.g. if this room / rate package is booked, then the other linked room / rate packages' availability will also be reduced by one).
 

reduce the availability of the linked room/s by a specific quantity (e.g. 2, 3, 4, etc)
 

block-out all availability for the linked room/s when this room / rate package is booked (e.g. if this room / rate package is booked, then the other linked room / rate packages' availability will be completely blocked).

How To Set Up an Availability Link

Please note that you will need to have all your room / rate packages created first.
 

1.When adding or editing a room / rate package, tick the Use availability from other rooms? tick box next to the Link Availability field.  As a result an extra row of options will appear underneath:
 
LinkAvailability

2.Click the Add an existing room link.
 

3.Select the Room / Rate Package you wish to link to from the dropdown, and the quantity to be reduced in the event this Room / Rate Package is booked.  If you wish to block-out all availability for the linked room when this room / rate package is booked, select MAX.
 
LinkAvailability2

4.If you want to ensure that when you manually adjust the availability of this room / rate package, that the availability of all linked room / rate packages also get adjusted, ensure the tick box is selected for the If availability is manually adjusted, all linked rooms are adjusted accordingly field.
 

5.Repeat steps 2 and 3 if you need to link any further rooms / rate packages.
 

6.Click Save Changes at the bottom of the screen.
 

7.Your List of Rooms and Rates screen will now display any availability links between rooms / rate packages in the Availability Links column, inclusive of the quantity to be reduced:
 
LinkAvailability3

How to Edit / Remove an Availability Link

1.Click on either the Accommodation Links or List of Units / Rooms and Rates options in the Accommodation section of the Member Console
 

2.Under the Availability Links column, select the availability link you wish to edit / remove.
 

3.To edit, under the Link Availability section make the appropriate adjustments if required.
 

4.To remove one link only, click the Remove option next to the corresponding link.
 
LinkAvailability4
 

5.To remove all links, remove the tick from the Use availability from other rooms? tick box.
 
LinkAvailability5
 

6.Click Save Changes at the bottom of the screen.