Bookeasy Help Manual


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The Availability calendar is a key part of the Member Console.  This is where the system will look to see how many PAX are available on any chosen day for your tours.


Availability is displayed in 3 lines for each Tour and the number of PAX per Tour is displayed.  The Close Out total is added to the Bookings total and the sum is subtracted from the total quantity of PAX to produce your Availability.


When a booking is made either by Booking Centre staff or customers, the PAX will be automatically subtracted from your Availability.  This adjustment will be shown in the Bookings line.  To manually adjust the availability, Operators must update the Close Out line for any bookings made outside of the Bookeasy system.  When you have no availability left for a Tour on a particular day, the box in the Available line will go black.


To navigate through your Availability Calendars, select the month and year from the drop down menu and click ‘Refresh Dates’. You can also use the ‘Prev Month’ and ‘Next Month’ links.



Close Out

The number of PAX used by the operator (direct bookings).  This line can be used to manually adjust the tour availability. Simply enter the total number of PAX you wish to be SUBTRACTED from the availability and click ‘Save’.


This line will show the total number of PAX booked by any Booking Centre you are linked to. This line is updated automatically when bookings are received via Bookeasy and SUBTRACTS from the existing availability.


This line displays the number of the PAX still available to be booked. When the number of bookings is equal to the maximum PAX, the Available line will become black and no further bookings will be allowed to be made for that Tour on that day via Bookeasy.

Available = Total - (Operator + Bookeasy)



How to Update Availability

There are two ways to update Availability:


1.Updating availability through the Availability Calendar

2.Updating Availability through the Block/Unblock Range function.


To Update Availability using the Availability Calendar:


1.Click in the Operator line under the date that needs updating

2.Enter the number of PAX that are unavailable (not including any that appear in the Bookeasy line)

3.Click SAVE to record.