Bookeasy Help Manual

Availability

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Availability

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Your Hire availability is the key to making your system work correctly. This is where the system will look to see how many items you have available on any chosen day. When a booking is made for your item through the Bookeasy system, the item will be automatically subtracted from your availability.

 

Availability is displayed in 3 lines for each Hire item in the system. The number of items per type is shown to the left of the Item name. The Operator total is added to the Bookeasy total and the sum is subtracted from the total number of the item to produce your availability.

 

To manually adjust the availability simply enter the total number of items to be subtracted from the availability (not including the number appearing in the Bookeasy line) into the Operator line and click ‘Save’.

 

When you have no availability left for an item on a particular day, the box in the Available line will go black.  To navigate through your Availability calendars, select the month and year from the drop down menu and click ‘Refresh Dates’. You can also use the ‘<<Prev Month’ and ‘Next Month>>’ links.
Tip: When you change the number of items in the ‘List Hire Items and Activities’ page you will need to save the availability calendar for each remaining month of the year.

 

Availability


Operator

This line can be used to manually adjust the item's availability. Simply enter the total number of items you wish to be SUBTRACTED from the availability and click ‘Save’.

Bookeasy

This line will show the total number of items booked any Booking Centre you are linked to. This line is updated automatically and SUBTRACTS from the existing availability.

Available

This line displays the number of the items still available to be booked. When the number of bookings is equal to the number of items on the Available line, it will become black and no further bookings will be allowed to be made for that item on that day via Bookeasy.

 

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